The type of personal data we collect.
We currently collect and process the following information:
- contact details;
- financial data;
How we collect your personal data & why we collect it.
We only ask for personal data when we truly need it, to provide a service to you. We collect it by fair and lawful means for the reasons described below.
When you sign up for an email newsletter, we collect your email address and send it automatically over SSL/HTTPS to our email provider, Mailchimp. We use double opt in, meaning that after submitting your email address, you will receive a confirmation email and you should click a link to verify your email address. Only verified email addresses are subscribed to our newsletter. The Newsletters we send are mainly about our news and achievements and we do not advertise other companies or products. You may update your personal data or unsubscribe at any time, by following the respective links that you can find at the bottom of our Newsletters. Alternatively, you may contact us to update or delete your personal data at: firstname.lastname@example.org.
When you fill out and submit the contact form on our Site, you provide us with your name, your email address, your phone number and optionally, your company name. We process this information in order to communicate with you regarding your request. We will not use this information for future marketing purposes, unless you specifically request it. We only retain collected information for as long as necessary to provide you with your requested service.
When we provide services to you, we collect your contact details as well as your financial details. We use this information to perform our contract with you, to manage our relationship with you and to bill you.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing your personal data are:
- Your consent. You are able to withdraw your consent at any time by contacting email@example.com.
- Contractual obligation
- Legal obligation
How we store your personal data
Your personal data is securely stored locally in an offline server at the Company office. We take measures to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification. Our hosting company is in the European Union and it is GDPR compliant. Our Newsletter services are hosted by Mailchimp, based in Atlanta, USA and is GDPR compliant. Our server has malware protection mechanisms, internal reporting systems and an email notification system if any suspicious activity is detected. Moreover, we are entirely using SSL/HTTPS throughout the Site. This encrypts our user communications with the servers so personal identifiable information is never captured by third parties without authorisation.
How long we keep your data
We keep Newsletter subscribers’ data (name & email) for two years. After this period, a subscription renewal email is sent to all recipients. If the answer to their renewal is positive, we keep their data for an additional period of two more years. If it is negative, the subscription is deleted permanently from the Mailchimp list and all its folders. We keep clients personal data (name, email, phone, mobile and work address) for the period required to complete the project or collaboration stated by the legal contracts. Then we dispose of this information by deleting their contact information from the clientele contacts book and we transfer all financial paperwork and files for each project to our trusted accountants and deleting these from our onsite server.
What are your rights
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal data.
- Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
We will respond to your requests without undue delay, at the latest within one month upon receiving your request. For further information as well as in case you wish to raise a complaint regarding the processing of your personal data, you can always contact us at firstname.lastname@example.org. You can also complain to the data protection supervisory authority if you are unhappy with how we have used your personal data.
The Company uses “cookies” for other purposes and particularly for:
- Conduct research for statistical purposes and / or to improve the content and services of the Site and / or to assess the effectiveness of the Site.
- Cookies social networking: In order to share content easily and without problems by users.
- If the user does not agree to the use of these cookies, the user may disable them from their browser’s options. However, some of the services will not function so well if cookies are disabled.
What are cookies.
HTTP, Web or Browser Cookies are text files containing small amounts of information which are downloaded to the user’s device when one visits a website. Every time the user loads the website, the browser sends the cookie back to the server to notify the website of the user’s previous activity. Cookies may be useful as they allow a website to recognise a user’s device.
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this Site. Therefore it is recommended that you do not disable cookies.
The cookies we set.
When you submit data through a form such as the one found on our contact page, cookies may be set to remember your user details for future correspondence.
For Site preferences.
In order to provide you with a great experience on this Site we provide the functionality to set your preferences for how this Site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.
Third party cookies.
This Site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the Site and ways that we can improve your experience. These cookies may track things such as how long you spend on the Site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.
Embedded content from other websites.
What rights you have on your data.
We do not keep any persona data on our Site. Our contact forms are sent via email and any data provided are deleted. Newsletter subscription data are hosted by Mailchimp, a procedure mentioned above in the respective section. You can request to receive a file of the personal data we hold about you, that you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
How we protect your data.
Our server has malware protection mechanisms, internal reporting systems and an email notification system if any suspicious activity is detected. Moreover, we are entirely using SSL/HTTPS throughout the Site. This encrypts our user communications with the servers so personal identifiable information is never captured by third parties without authorisation.
This policy is effective as of 5 April 2020.